Form Center

2. 
4. This application is for sporting tournaments to take place in a Goodlettsville park. Please complete all information requested to expedite the approval process. After submission, a staff member will be in contact to discuss availability, fees, and event operations.
6. Tournament Director Name*
7. Email Address*
9. Address*
10. City*
11. State and Zip*
13. Phone Number*
15. Alternate Contact
16. Email Address
17. Phone Number
21. Organization Name*
22. Sanctioning Body (if applicable)*
24. Address*
25. City*
26. State and Zip*
28. Phone*
29. Email Address*
33. Tournament Name*
34. Web Address*
36. Tournament Description
    List type of tournament play that will be conducted as well as any other information relevant to this application.
38. Dates of Tournament*
    Dates of Tournament Start Date

    —

    Dates of Tournament End Date
39. Actual Tournament Play Time*
    Actual Tournament Play Time Start Time

    —

    Actual Tournament Play Time End Time
41. Set-Up Date & Start Time*
    Set-Up Date & Start Time

    Set-Up Date & Start Time
42. Take-Down Date & Completion Time*
    Take-Down Date & Completion Time

    Take-Down Date & Completion Time
44. Which sport is being played?*

    1. Baseball
    2. Football
    3. Lacrosse

    1. Softball
    2. Soccer
    3. Other
45. Age Group*

    1. Adult
    2. Youth
47. Anticipated Number of Teams Participating*
48. Anticipated Number of Spectators*
52. Fields Requested - Baseball/Softball

    Place a check next to all fields that are being requested for this tournament.

    1. 1
    2. 2
    3. 5
    4. 6
    5. 7
    6. 8
53. Fields Requested - Soccer

    Place a check next to all fields that are being requested for this tournament. If the entire complex will be used, mark only that box.

    1. Entire Complex
    2. 1
    3. 2
    4. 3
    5. 4
    6. 5
    7. 6

    1. 7
    2. 8
    3. 9
    4. 10
    5. 11
    6. 12
    7. 13
55. Fields Requested - Football

    Place a check next to all fields that are being requested for this tournament.

    1. 3
    2. 4
59. Will Parking Fees Be Collected?*

    1. Yes
    2. No
60. If Yes, Will They Be Prepaid?

    1. Yes
    2. No
61. Parking Fee Collection Plan
    Detail where collection will take place for parking fees. This may be hand drawn or we suggest using a satellite image and drawing on it to show the location(s).
63. Will Gate Entrance Fees Be Collected?*

    1. Yes
    2. No
64. Gate Collection Locations
    Detail where collection will take place for gate collection. This may be hand drawn or we suggest using a satellite image and drawing on it to show the location(s).
66. What is the plan for providing food and drink?*

    Place a check on any that apply.

    1. Concession Stand
    2. Food Trucks
    3. Other Vendor (Tent, Mobile)
67. Will There Be Merchandise Vendors?*

    1. Yes
    2. No
71. Please consider your needs of Parks & Recreation staff, equipment, and other uses of park property in this section.
73. Field Prep Request*

    Yes should be marked for any requests outside of normal prep. Including changing field sizes for soccer/lacrosse/football, or requesting additional field prep outside of start of day for baseball/softball. Fees will be assessed for additional field prep requests.

    1. Yes
    2. No
75. # of Preps Requested
76. Which Fields
78. Date
    Date
79. Time Requested
    Time Requested
81. Date (second)
    Date (second)
82. Time Requested
    Time Requested
84. Date (third)
    Date (third)
85. Time Requested
    Time Requested
87. Equipment Usage Request
    List any equipment that you would like to use to assist in event operations (barricades, rakes, liners, etc.).
89. Traffic Cone Request
    List number of traffic cones requested.
90. Key Request
    List needs for any keys to park property. Example - chase for toilet paper and cleaning equipment.
92. Will you have tent(s) over 400 sq ft?*

    If yes, a tent permit will be required.

    1. Yes
    2. No
93. Will you be using any type of inflatable?*

    If yes, a certificate of insurance from inflatable owner will be required.

    1. Yes
    2. No
94. Will you require early park entry (prior to 6:00am)?*

    1. Yes
    2. No
96. Will you be using any equipment on game fields (temporary fencing, field dividers, etc.)?*

    1. Yes
    2. No
97. Staking Understanding

    I understand that staking may not occur without permission from the Park Supervisor.

    1. Yes, I certify that I understand the staking policy.
101. Do you request any assistance from the City of Goodlettsville to market your tournament?*

     1. Yes
     2. No
102. Do you need assistance with hotel blocks?*

     1. Yes
     2. No
106. Fees

     Please review and check the box next to each statement acknowledging you have read and understand.

     1. Refundable Deposit $250
     2. Baseball/Softball Field per day $75
     3. Football Field per day $50
     4. Soccer Complex Weekend $1500
     5. Soccer Field per day $50
     6. Lining (Soccer and football fields when not using existing lines) $25 per field
     7. Additional ligning and dragging per field, per request $25

     1. Dumpster for Solid Waste - TBD by tournament size and payable directly to solid waste company
     2. Vendor Fees $20 per vendor
     3. Damage Fees $100 plus full cost of labor and materials
     4. Misrepresentation of Event $100
     5. Failure to Sufficiently Clean Venue $100 plus full cost of labor and materials
     6. Other not listed - Determined by request
108. Payment Schedule and Due Dates*

     Listed are due dates for payments and documents. Check next to each that you understand.

     1. Tournament Application - No later than 30 days prior to event
     2. Deposit - When Application is submitted
     3. Field Prep Requests - No later than 15 days prior to event
     4. Tournament Insurance - No later than 5 days prior to event
     5. Fees - No later than 5 days prior to event
     6. Tournament Schedule - No later than 5 days prior to event
     7. Site Plan including fields, parking, $ collection - No later than 5 days prior to event
     8. Vendor Applications and Fees - No later than 2 days prior to event
112. Certification
     By submitting this form, I certify that all of the information contained in this Special Event Application is true and correct and I understand that any deviation from this application could result in the closing down or canceling of the event by the City of Goodlettsville. I understand that a Special Event Permit must be issued by the City Manager before the event. The issuance of this permit is contingent upon the Event Coordinator's compliance with the Special Event Application and acceptance of all listed stipulations of the Special Event Permit.
114. Tournament Director Name*
115. I agree with the above certification.
Leave This Blank:


117. 1. Receive an email copy of this form.
118. Email address

     This field is not part of the form submission.

119. Submit Submit and Print

* indicates a required field